TO: All Club Secretaries, Committee Members & Coaches
ANNUAL GENERAL MEETING OF THE LIVERPOOL & DISTRICT TENNIS GROUP
TO BE HELD ON 31ST OCTOBER 2019 AT BLUNDELLSANDS LTC,
COMMENCING AT 7.30 P.M.
This letter serves as notice of the forthcoming AGM.
Please ensure that your club is represented by a person who is NOT a member of the Group's Committee and that this person is empowered to speak and vote on your club's behalf. Your representative will also be responsible for relaying to your club members any decisions made, and any topics discussed along with information that may be of importance to your members.
Fines will be imposed for non-representation of your club. (£15, increasing to £25 if not paid within 21 days of the date of the meeting).
At the time of writing this letter, all committee members are willing to be re-elected but nominations from the clubs are acceptable up to the start of the AGM, in writing to the Group Secretary.
Please bring the attached agenda with you on the night as there may be matters under "Any Other Business" that are of interest to your club. If you have any matters under this heading that you wish to put forward for discussion, please write to Jamie Semple (or email) - before 25th October.
1) Apologies for absence:
2) Minutes of 2018 AGM
3) Matters Arising from 2018 minutes:
4) Chairman's Remarks:
5) Election of Officers & Committee: All current officers and committee are willing to stand for another year. Any new nominations would be welcome and must be received prior to the commencement of the AGM
6) Officers' Reports:
· Secretary/Social Secretary
· Match Results Secretary
· Tournament Secretary
7) Proposed Rule Change(s):
a) A proposal has been received to Match Regulations rule 5(a) suggesting that we add that the pre match knock up should cease at 6.40 and the match commence.
b) A proposal has been received to Match Regulations rule 5(h) that if floodlights are available then they should be used if required. This would remove the need for an agreement between the captains to use them. Suggest they are switched on no later than 30 minutes after sunset.
c) A proposal has been received that the Home team moves courts after the first round of events and the Away team stays on the same court. This is to nullify the advantage of home teams playing matches on different surfaces.
8) Any Other Business:
· Match teas: